Tradeshow Event Manager

Prollenium Medical Technologies Inc., a leading Canadian developer and manufacturer of premium HA dermal fillers, seeks a dynamic Tradeshow Event Manager. This role is pivotal in overseeing the meticulous planning and successful execution of regional customer meetings, comprehensive medical trainings, and key industry tradeshows. The ideal candidate will ensure all events are executed to the highest standards of quality, adhere strictly to compliance regulations, and remain within allocated fiscal parameters.

Key Responsibilities:

• Orchestrate the logistics for all external meetings and tradeshows, encompassing accommodations, exhibit furnishings, event schedules, agenda development, promotional activities, medical supply procurement, creative asset coordination, BEOS management, room design and layout, and AV production.
• Develop and disseminate timely communications to tradeshow staff and stakeholders, providing critical information on sponsorships, display locations, attendee demographics, executive and speaker schedules, and shipping details to ensure clarity on objectives and requirements.
• Implement and maintain a robust tracking system for trade shows to continuously monitor event successes and calculate return on investment (ROI).
• Manage and negotiate contracts within allocated budgets, ensuring proper distribution of financial information.
• Oversee and execute marketing tasks integral to events, including the production of collateral and other marketing materials.
• Collaborate closely with sales representatives to select optimal special event venues and address overall event needs, thereby ensuring the utmost success of meetings.
• Conduct post-event analysis of expenditures and overall ROI measurement using Salesforce.
• Manage all budgetary and billing aspects for meetings and tradeshows, including invoice reconciliation, coordinating payments to vendors and speakers, and overseeing meeting expenses.
• Contribute to forecasting and annual budget planning processes.
• Evaluate show performance and formulate recommendations for future meetings to enhance functional effectiveness and business success.
• Provide support or project management for other assigned event marketing projects and events.

Required Qualifications:

• A high degree of initiative, self-motivation, flexibility, creativity, and collaborative spirit are essential for developing, planning, and executing successful events and meetings.
• Exceptional detail-orientation, strong organizational skills, and the ability to multitask effectively under pressure are paramount.
• Possess outstanding communication and project management skills, coupled with a solutions-oriented mindset.
• Demonstrate the capacity to work independently, under pressure, and meet stringent deadlines as a motivated self-starter with a positive attitude.
• Exhibit flexibility, adaptability, and a high level of energy and strong work ethic to ensure task completion.
• Maintain a focus on continuous improvement, applying innovative ideas and efficiencies to programs and internal systems.
• Proven experience working in a fast-paced environment with a track record of successfully executing multiple events with competing priorities.
• Willingness to travel regularly, up to 30% of the time, which may include some international travel, necessitating a valid passport.

Preferred Qualifications:

• A minimum of 5+ years of event experience, with a demonstrated 2-3 years specifically in tradeshow management.
• Experience within the aesthetics or medical device/technologies sector is highly preferred.
• Familiarity with event management platforms and CRM systems is advantageous.
• Ability to lift up to 25lbs.