Office Services Assistant

Baker Tilly seeks a dedicated Office Services Assistant to provide essential clerical and administrative support, ensuring the smooth daily operations of our Greater Kalamazoo Area office. This temporary role involves a variety of tasks crucial to maintaining an organized and efficient workspace.

Key responsibilities include managing incoming and outgoing mail, filing, faxing, scanning, printing, and document assembly. You will also assist with entering office expenses, such as FedEx, messenger services, and invoices. Occasional travel may be required for package pick-ups and drop-offs via USPS, UPS, and FedEx, as well as for food orders.

This position also entails reception duties, including greeting clients, answering office phones, and handling document delivery. You will be responsible for maintaining the cleanliness and organization of training rooms, conference rooms, and general office areas, including assisting with furniture arrangements. Scheduling meetings, preparing conference rooms, and supporting onboarding tasks and workspace readiness are also part of the role. Additionally, you will manage office supply inventory, including stationery and breakroom essentials.

The ideal candidate possesses a High School Diploma, 1-3 years of relevant experience, and strong proficiency in Microsoft Office. Excellent customer service, organizational skills, and the ability to manage competing priorities are essential. A detail-oriented approach, the capacity to follow directions, and the ability to prioritize calls and visitors are required. This role demands the ability to work independently, with flexibility for overtime and weekends as needed. The capability to safely lift up to 25 lbs is also necessary.

Experience with office machines such as facsimile machines, high-speed copiers, multi-line phones, and 10-key calculators is preferred.