Office Administrator

Cortico-X, an experience-led strategy and transformation consultancy now integrated with research institution DRG, seeks a dedicated part-time Office Administrator in Milwaukee, WI. This role is crucial for maintaining daily operations and ensuring a consistently welcoming and organized environment for both internal teams and visiting clients. The ideal candidate will be instrumental in supporting our dynamic operations, contributing to a seamless office experience.

• Oversee day-to-day office functionality, ensuring a clean, organized, and efficient workspace.
• Act as the primary liaison with building management, maintenance teams, and external vendors.
• Manage office calendars, shared spaces, and general communications to support smooth operations.
• Monitor office equipment and coordinate necessary repairs or service needs.
• Serve as a welcoming, professional point of contact for visitors, clients, and traveling colleagues, ensuring their onsite experience is smooth and well-supported.
• Coordinate meeting room readiness, including setup, materials, and hospitality needs.
• Manage incoming calls and general inquiries efficiently.
• Lead the planning, coordination, budgeting, and execution of on- and off-site events, meetings, and team gatherings, overseeing all logistics from start to finish.
• Spearhead event preparation, including space setup, materials, technology readiness, and hospitality arrangements.
• Manage vendor and catering coordination independently, ensuring timely delivery and high-quality service.
• Proactively anticipate event needs, identifying potential gaps and resolving issues before they arise.
• Create a polished, seamless experience for employees, clients, and guests through thoughtful planning and meticulous attention to detail.
• Maintain inventory of office, kitchen, and operational supplies.
• Place and track orders, manage vendor relationships, and ensure cost-effective purchasing practices.
• Provide comprehensive support for mail, shipping, and package deliveries, ensuring timely and accurate distribution to appropriate team members.