Executive Assistant

Role Overview

The Executive Assistant to the CEO will serve as a strategic partner providing high-level administrative, operational, and project management support. This role demands exceptional professionalism, discretion, communication skills, and the ability to anticipate needs.

Internal & External Communication

• Serve as first point of contact for the CEO with senior leaders, partners, and stakeholders.
• Draft, review, and refine emails, reports, presentations on behalf of the CEO.
• Easily communicate directives to relevant internal/external stakeholders.
• Ensure accuracy, completeness, confidentiality of all documentation.

Administrative Support

• Manage CEO's calendar (appointments, meetings, deadlines).
• Coordinate travel arrangements including logistics and accommodations.
• Organize meeting materials (agendas, presentations) to ensure seamless execution.
• Handle expense claims and reimbursements.

Project & Task Coordination

• Support cross-functional initiatives driven by the CEO's office.
• Track progress, highlight delays, support project execution.
• Assist with research for strategic priorities.

Confidentiality & Governance

• Maintain discretion and protect sensitive data at all times.
• Organize electronic/physical files effectively.

Qualifications Desired

• Graduate/Post Graduate in Business Administration, Secretarial Studies, or related field.
• 8 to 10+ years experience supporting C-level executives (MNC/high-tech preferred).
• High level of discretion and integrity.
• Strong analytical abilities and attention to detail.
• Fluent written/spoken English; additional languages a plus.
• Proficient in MS Office, Outlook, Teams.