Administrative Support
Qualifications
Experience Level: Mid Level
- Uses extensive knowledge of the Executive's priorities and business practices to routinely and directly respond to daily issues/requests as authorized
- Maintains individual calendars (electronic) and with little Executive input schedules/re-schedules appointments and meetings, using knowledge and judgment of the Executives priorities and business practices/procedures
- Frequently, executes special research or continuous research and data analysis tasks and prepares reports/recommendations
- Types and composes letters and memos, reports and presentation material using appropriate software
- Screens phone calls and where possible, immediately deals with issues/requests on behalf of the Executive (as authorized) and records messages, or forwards calls to the appropriate person/department
- Makes travel arrangements, via the Corporate Travel department
- May coordinate special arrangements, such as tours for visiting VIPs, award ceremonies, conferences, or moves
- Executes special research and data analysis tasks. Runs reports and ensures data accuracy. Participates in creating and/or creates departmental procedures and documentation. Performs other special project work
- Has developed advanced specialized expertise within a analytical/scientific area to perform the most complex work
- Has a good understanding of how related teams coordinate their efforts and resources to achieve objectives
Full Job Description
Seeking anAdministrative Support professional to join the team at Applied Materials in Santa Clara, CA. This role is crucial in managing executive calendars, handling communications, conducting research, and coordinating travel and special arrangements. The ideal candidate will leverage extensive knowledge of executive priorities and business practices to independently manage daily tasks, schedule meetings, and prepare reports. Responsibilities include screening calls, making travel arrangements, and coordinating events for VIPs, award ceremonies, and conferences. This position requires advanced analytical skills, strong understanding of team coordination, and the ability to provide guidance to junior members. Excellent communication, problem-solving, and diplomatic skills are essential.
Company
Applied Materials
Applied Materials is a global leader in materials engineering, providing innovative solutions essential for the production of semiconductors and advanced displays worldwide.