Administrative Assistant IV

Samuel Merritt University in Oakland, CA, is seeking a highly organized and proactive Administrative Assistant IV for a temporary, full-time, hybrid role. This position is crucial for managing operations and projects within the College of Nursing. You will be instrumental in overseeing administrative processes, fostering collaboration with faculty and students, and delivering excellent internal and external customer service. Key responsibilities include developing and analyzing evaluation questionnaires, managing handbook content and the CON intranet, and driving continuous quality improvement for assigned programs. You will also oversee online course revision processes, coordinate complex projects with multiple stakeholders, obtain necessary course materials for faculty, and support adjunct faculty recruitment and scheduling. This role requires creative problem-solving, particularly within the online learning environment, and meticulous management of program calendars and events such as Commencement and award ceremonies. You will handle confidential information, serve as a key point of contact, and represent the department professionally. Furthermore, you will establish and maintain efficient office systems, manage scheduling for virtual meetings, process financial transactions accurately, assist with accreditation reports, reconcile faculty hours, and coordinate out-of-state online adjunct hiring. This is a mid-level position requiring a deep understanding of university operations and a proven ability to manage diverse administrative tasks and special projects.